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Changing Your Monash Directory Service Details

>> Update your MDS details

The information in the Monash Directory Service (MDS) is obtained from a variety of sources. Details are updated in the database nightly.

Details that are hosted in the Monash Directory Service can be edited online. Other changes need to be made in the source database that the information was obtained from.

Please notify the appropriate department of any errors or additions. If any of the details are correct in the source database, but are not correct in the MDS, please use the ITS Request Form to report the problem.

Staff

New staff
Entries for new staff, honorary staff, visitors and contractors are created within one day of the details being added to the Human Resources staff database (SAP).

Name
Details such as firstname, lastname, initials, personal title are obtained from SAP. If a staff member wishes to be known by a name other than the default name which appears in the MDS, they should contact HR services and request that they enter the new name in the "Preferred Name" field in SAP. This will result in a new cn appearing in the MDS in the next nightly update. Once the name appears in the MDS, the staff member can choose the name by which they will be known to Monash Systems by going to the Modify Details website.

Human Resources information
Details such as name, employee type, personal title, expiration date, are obtained from the Human Resources staff database (SAP). Please contact Student and Staff Services or your local admin department to have these details updated. Changes in the SAP database are copied to the MDS overnight.

Telephone directory information
Details such as telephone/fax number, location, building, room number, job title, are obtained from the telephone directory ONLY. Other details such as personal title and organisation unit are also obtained from SAP. To add, amend or delete telephone directory entries you will need to contact your department's phone delegate (to find who this is, dial 9 from your phone and ask the operator). They will then need to fill in the Directory Entry Change Form.

Email addresses
For corrections to email addresses, please contact your local postmaster for your faculty (postmaster@department.monash.edu.au). If you are unsure as to who your postmaster is, please log a job with the ITS Service Desk requesting the email address change.

Postgraduate student entries
Staff entries for postgraduate students need to be manually entered. This is done by your local computer support staff.

Student

  • New student entries should be in the MDS the day after being offered a place at Monash.

  • For corrections to details such as your name, degree program, student ID, title or expiration date, please contact Student and Staff Services or your local admin department.

  • Enquiries regarding email addresses should be directed to the ITS Service Desk

All other corrections should be made using the ITS Request Form.

Changes that can be made online

You can view and edit some of your details via the Modify MDS Details page. Links are included to request changes to other details as well. For more information on using the tool, refer to the Modify MDS Details Tool Documentation.

Changes that can be made online:

  • Common (preferred) Name
  • Postal Address (staff only)
  • Mobile Number (staff only)
  • Homepage URL
  • Goofey Alias
  • Teaching Commitment (staff only)
  • Qualification (staff only)
  • Description/Interests
  • Login Shell
  • Photo (staff only)
  • Research Interests

  • Password
  • PID Word Phrase
  • Email Forwarding Address
  • Email Vacation Message (staff only)

Changes that can be requested online: (see the telephone directory information section above)

  • Email address
  • Building
  • Room number
  • Location

 

  
Technical Information