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Changing your staff details
The information in the Monash staff directory is obtained from various data sources. Details are updated in the directory system nightly.
Updates you can make online
- Common (preferred) name
- Postal address
- Mobile number
- Password
- Password change secret phrase (PIW)
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- Email forwarding address, vacation message
- Research interests
- Qualification
- Teaching commitment
- Extra information about yourself
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Changes you must request online
Note: Entries for new staff, honorary staff, visitors and contractors are created within a day of the details being added to the HR database (SAP).
| Information type | Examples | How to update |
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HR information
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- Name
- Employee type
- Personal title
- Expiration date
- Organisational unit
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1. Contact HR services or your local admin department to have these details updated (including a preferred name).
2. Once the name enters the the directory, you can select it by going to the Modify Details website.
Changes will take affect overnight in the directory system. |
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Directory information
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- Telephone number
- Fax number
- Location, building, room number
- Job title
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To add, amend or delete telephone directory entry, contact your department's phone delegate (dial 99 from your phone and ask the operator if unsure)They will then need to submit a directory entry change request via Service Desk Online. |
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Email addresses
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Contact your local postmaster at postmaster@department.monash.edu.au or log a request via Service Desk Online. |
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Postgraduate student entries
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Log a request via Service Desk Online. |
Student information
New student entries are entered into the MDS the day after being offered a place at Monash.
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For corrections to details such as name, degree program, student ID, title or expiration date, notify Student and Staff Services or your local admin department.
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Enquiries regarding email addresses should be directed to the IT Service Desk.
All other corrections should be requested via Service Desk Online.
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